Code of Conduct and Corporate Responsibility

VIVAVIS is committed to conducting business with integrity and responsibility. Our Code of Conduct (CoC) sets out the principles and binding standards that guide our day-to-day actions and decisions. It addresses integrity and fair business practices, human rights and working conditions, occupational health and safety, sustainability and environmental protection, as well as the responsible use of information, technologies, and products. In doing so, it provides a clear framework for respectful, transparent, and trustworthy collaboration.

If you have any questions about the Code of Conduct, please contact Volker Motzkus (Compliance Officer) or Marcel Kluge (Sustainability Manager).

Quality management

For VIVAVIS, internal quality management (QM) is an integral part of our corporate culture. Quality issues are of vital importance in our corporate management. Quality management systems (QMS) of all members of VIVAVIS group have been certified to ISO 9001:2015.

Do you have any questions? Mr. David Varga (Representative for Quality and Occupational Safety Management, Data Protection Coordination, and Management Systems) would be pleased to answer them.

Information security management

Information processing plays a key role in current and future business fields of VIVAVIS and its subsidiaries. All important strategic and operative corporate processes, functions and tasks are substantially supported by mainly linked up IT systems and in part executed in an automated way.

Therefore, availability of IT systems as well as confidentiality and integrity of provided information must be ensured. As supplier for critical infrastructures, VIVAVIS especially considers the security of products and services when designing processes that are subject to ISMS ISO 27001:2022. Since 2013, we have been increasingly expanding the scope of ISMS to the whole group.

If you have any questions, please contact Mr Peter Schwark (Information Security Officer).

Occupational health and safety management

We at VIVAVIS lay great emphasis on health and safety protection at the workplace. Our goal is to reduce health risks sustainably for employees, customers, suppliers and visitors. Hazard and risk analyses are part of our corporate culture and duty of care. We impose necessary measures to ensure occupational safety and proper working conditions, offer health prevention, appoint trained first-aiders, amateur firefighters as well as security officers and verify the success of these measures regularly. In 2015, our occupational health and safety management was approved for the first time and since then meets the requirements stipulated by NFL / ILO-OSH 2001.

Do you have any questions? Mr. David Varga (Representative for Quality and Occupational Safety Management, Data Protection Coordination, and Management Systems) would be pleased to answer them.

Environmental Management

VIVAVIS is a service provider and does not produce any physical products. Business processes of VIVAVIS only have little impact on environment and resources. Nevertheless, we call upon all employees to carefully use natural resources and consider the specifications laid down in EN ISO 14001:2015. Corresponding certification is now implemented. The use of natural resources is mainly restricted to

• office consumables,
• energy and water consumption in our office buildings and
• environmentally friendly means of transportation for business trips.

Do you have any questions? Mr. Marcel Kluge (Sustainability Manager) would be pleased to answer them.

Supplier certification

VIVAVIS is listed as a system supplier for the following companies:

• gate50
• LANCOM

Do you have any questions? Mr. Thomas Paulke (sales) would be pleased to answer them.